Estimating study leave expenses - Accent Leave Manager

Claims can only be made against leave that was prospectively submitted using Accent Leave Manager, where the estimated expenses were included on the application, and the leave application has been approved; this applies even when the activity takes place on a non-working day. Applicants are therefore reminded to include costs on their application. 

International Leave – for any expenses paid in a foreign currency, evidence must be provided of the exchange rate applied at the time of payment.

Note that NHS Terms and Conditions standard rates apply for expenses associated to study leave. Details of all standard rates can be found in the NHS England Study Leave policy for East Midlands and West Midlands.

Please note that reimbursement is not made automatically through the system and a separate claim needs to be submitted via the appropriate process either through the employing Trust or programme (if a separate arrangement is in place, relevant reimbursement forms can be found on the websites: East Midlands and West Midlands.